Protecting your privacy and personal data is very important to us. We therefore only use your personal data within the scope of applicable laws and regulations, in particular the General Data Protection Regulation ("GDPR"). With this privacy notice, we would like to inform you how and to what extent we process your personal data when you apply for open positions at DeepL SE or its affiliates (“DeepL”) and your rights in relation to your personal data.
The Controller responsible for the processing of your personal data pursuant to the GDPR or other data protection laws applicable in the member states of the European Union, and other regulations relating to data protection is:
DeepL SE Maarweg 165 50825 Cologne Germany
If you have any questions or concerns about privacy at DeepL, please contact privacy(at)deepl.com.
DeepL's external corporate Data Protection Officer, Dr. Christian Lenz, can be contacted at the following address: dhpg IT-Services GmbH, Bunsenstr. 10a, 51647 Gummersbach, via email to datenschutz(at)dhpg.de, or by telephone on +49 2261 8195 0.
The subject of data protection and privacy laws is the protection of personal data. According to Art. 4 No. 1 GDPR this is any information relating to an identified or identifiable natural person. This includes your name, your telephone number, your email address, your picture, as well as other data that you share with us in your application.
For the purposes of managing your application, we collect, process, and use your personal data that you have provided to us in your application, usually your name, contact information, cover letter, CV, including your qualifications and years of professional experience as well as other supporting documents and credentials. In addition, we receive personal information from you during the interview process, when we discuss your background and profile.
The personal data you provide will be used exclusively for processing your job application. Your data will only be shared with those involved in the application process e.g., your hiring manager(s), interviewers and your recruiter. The legal basis for the processing of your application data is Art. 6 para. 1 sentence 1 lit. b) GDPR. If you apply for a freelance job at DeepL, the legal basis for the processing of your data is Art. 6 para. 1 sentence 1 lit. b) GDPR.
As an application management system we use the recruiting platform “Ashby” which is provided by Ashby, Inc., 548 Market St PMP 397006, San Francisco, CA 94104-5401 (“Ashby”). We have concluded a data processing agreement with Ashby, which means that Ashby may only process the data in accordance with our instructions and not for its own purposes. Further information on data protection at Ashby can be found here.
In certain cases, in particular applications for developer positions, your name and email address may be forwarded to the service provider Deazy Limited (trading as Geektastic), Runway East Bristol Bridge, 1 Victoria St, Redcliffe, Bristol, England, BS1 6AA, which provides services regarding the provision and review of coding challenges during the application process. This is part of our recruitment process and therefore as well justified according to Art. 6 para. 1 sentence 1 lit. b) GDPR. We have concluded a data processing agreement with Deazy Limited, which means that they may only process the data in accordance with our instructions and not for its own purposes. Deazy Limited may contact you during the application process via email regarding the performance of the coding challenges. Further information on data protection at Deazy Limited can be found here.
Where necessary, we reserve the right to carry out pre-employment checks using the data you provided during the application process, including in relation to your right to work in a specific country. This will include processing your name, date of birth, nationality as well as a form of ID, which may include, as required, your passport (which will need to be authenticated by taking a photo in real time). We undertake these checks (i) as necessary for our legitimate interest to ensure compliance with our internal security standards; (ii) to take steps to enter into a contract of employment with you; (iii) to comply with legal obligations we are subject to and (iv) where we process any special category data, to carry out our obligations as an employer.
After you have successfully completed the check, we will store the gathered data during the check within our Human Resource Information System "HiBob" for the duration of your employment with us.
We use the following providers to assist us with pre-employment checks:
Jobbatical assists us with your work permit, including to find out whether you are eligible to obtain a work visa and at what time such a visa could be provided. We have concluded a data processing agreement with Jobbatical and therefore they may only process the data according to our instructions and not for its own purposes. You can find more information about Jobbatical’s handling of personal data here.
Please note: if a contract is concluded with you and a work visa is required, Jobbatical will also take over the further coordination of obtaining the work visa.
Zinc assist us with any additional pre-checks that are required e.g. DBS checks. We have concluded a data processing agreement with Zinc and therefore they may only process the data according to our instructions and not for its own purposes. Please find more information on the processing of your data by Zinc in its privacy policy, available here.
We will ask you whether you would like us to keep your application details for two years, even if you were unsuccessful for the role you applied for, so that we can consider you for future opportunities at DeepL. This processing of your data is justified by your consent according to Art. 6 para. 1 sentence 1 lit. a) GDPR. You can withdraw your consent at any time. We will ask you again whether you still want to be part of our talent pool after two years. Already prior to this, you can always request us to delete your data from our talent pool by sending an email to privacy(at)deepl.com.
DeepL regularly proactively looks for candidates for our open positions as well as freelancers online and may then process your personal information on platforms like LinkedIn, developer platforms or other sites where you have published your profile within the terms you agreed to at the platforms. We may then use this data to evaluate whether you are suitable for any open positions we might have.
For any transfers of your personal data from the European Economic Area (EEA) to third countries that are not considered as providing an adequate level of protection by the European Commission e.g., the United States of America, we have put in place adequate measures such as Standard Contractual Clauses adopted by the European Commission to protect your personal data.
We will process and store your application details until a decision has been made on your application. After the end of the application process, we will retain the information you have provided to us for a maximum of another six months from the date you are notified that your application was not successful. This storage of your data is in our legitimate interest according to Art. 6 para. 1 sentence 1 lit. f) GDPR to potentially defend ourselves against legal claims. We will then delete the data automatically, unless we are required by law to retain it for a longer period of if you have consented to a longer storage of your data (see section 3.5)
If, following the recruitment process, an employment contract is concluded, we will store your personal data as part of your personnel file. In this case, the legal basis for the processing of your data is Art. 6 para. 1 sentence 1 lit. b) GDPR . When working on a freelance basis for DeepL, we will store your personal data for the purpose of executing your contract with us. In this case, the legal basis for the processing of your data is Art. 6 paragraph 1 sentence 1 lit. b) GDPR.
You can always request us to delete your application by sending an email to privacy(at)deepl.com. Please note that doing so means that you are withdrawing from any still on-going application processes and that the legal retention period still applies.
We do not use automated decision-making to decide whether or not to offer a job contract to a candidate.
Please note that you are not obliged to provide your data as part of the application process. You decide yourself which data you are willing to share with us. However, it will not be possible to process your application and consider it, if you do not provide the data we need to make a decision regarding your application.
Please see DeepL’s general privacy policy for more information on these topics, in particular section 9 and 16.
All of your data transmitted to us is encrypted automatically (TLS encryption). Suitable technical and organizational measures are in place to ensure that your personal data is handled confidentially and securely in accordance with the legal requirements.
The following rights are granted by European Union directives and regulations. If you wish to exercise any of the rights listed below, please contact us at privacy(at)deepl.com.
In addition, you can object to the further processing of your data if we process your data based on our legitimate interest (Art. 6 para. 1 sentence 1 lit. f), Art. 21 GDPR). If we process your data for the purpose of direct advertising, you have a general right to object. If we do not process your data for advertising purposes, the objection must be based on your particular situation.
You also have the right to lodge a complaint regarding the processing of your personal data with a supervisory authority, such as the data protection supervisory authority responsible for us: Landesbeauftragte für Datenschutz und Informationsfreiheit Nordrhein-Westfalen, Kavalleriestraße 2 - 4, 40213 Düsseldorf, email: poststelle(at)ldi.nrw.de
We reserve the right to amend this privacy notice. The current version of the privacy policy can be accessed at any time on our website.
Última actualización: August 2024